Society Governance

This Governance section applies specifically to the Southern Cross Medical Care Society (which is the legal name for the Southern Cross Health Society). This page was last updated on 29 August 2016.


Statement of Corporate Governance

The Southern Cross Medical Care Society adheres to principles designed to ensure sound corporate governance of its affairs, including Reserve Bank of New Zealand Governance Guidelines for licensed insurers issued under the Insurance (Prudential Supervision) Act 2010.

Board of Directors
Trustees
Board role and charter
Delegation framework
Committees
External audit independence
Loans to Directors
The Rules, Board policies and charters


Board of Directors

The Southern Cross Medical Care Society is governed by a Board of Directors who are elected by members of the Society. The administration, management and control of the Society is vested in the Board.

All current directors have been assessed by the Board in accordance with the Society’s Fit and Proper Policy and have been certified as meeting the Reserve Bank of New Zealand’s Fit and Proper Standard for directors of licensed insurers. 

All current directors are considered to be independent, in that they are independent of management and free from any associations that could materially interfere with the exercise of independent judgement.

The profiles of Directors currently in office can be viewed here.

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Trustees

The Rules of The Southern Cross Medical Care Society provide for the appointment of three Trustees. All property belonging to the Society vests in the Trustees who hold it in trust for the members. As set out in the Investment Charter of Trustees, the Trustees are responsible for formulating overall investment policy (subject to approval by the Board) establishing investment guidelines, and monitoring the management of the investment portfolios. Trustees are nominated from among the Directors and elected by members of the Society.

The Trustees in office as at 29 August 2016 are: Greg Gent, Liz Hickey and Keith Taylor.

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Board role and charter

The Board operates in accordance with the Friendly Societies and Credit Unions Act 1982, the Society’s Rules and the Board Charter. The Board Charter describes the Board’s role, procedures and relationship with management.

The role of the Board is to effectively represent, and promote the interests of, members. Means by which this is achieved include:

  • Ensuring the Society’s purposes are clearly understood, and that strategies, business plans and budgets are in place for achieving them
  • Establishing policies for strengthening the performance of the Society
  • Monitoring the performance of management
  • Appointing the CEO
  • Deciding on whatever steps are necessary to protect the Society’s financial position
  • Ensuring the Society’s financial statements are true and fair and otherwise conform with law
  • Ensuring that the Society adopts and adheres to all Southern Cross Healthcare Group policies and strategies as they relate to the Society
  • Ensuring the Board and management adhere to high standards of ethics and corporate behaviour
  • Establishing the Society’s overall risk appetite and ensuring that the Society has appropriate risk management policies and procedures in place.    

The Board will regularly evaluate economic, political, social, technological and legal issues and any other relevant external matters that may influence or affect the development of the business or the interests of members and/or stakeholders. If thought appropriate, the Board will take outside expert advice on these matters.

The Board Charter sets out further information about the Board's procedures and practices.  See Charter.

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Delegation framework

Responsibility for the day-to-day operation and administration of the Society is delegated by the Board to the Chief Executive Officer and senior management. The Board and CEO will agree the strategies, business plans and budgets directed at achieving the Society’s purposes. The CEO is authorised to make decisions in accordance with those strategies, business plans and budgets within the delegation framework approved by the Board.

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Committees

The Board has or participates in four standing committees. Each committee has a charter approved by the Board summarising the role, rights, responsibilities and membership requirements for that committee.

Audit Committee
The Audit Committee’s objectives are to assist the Board in discharging its responsibilities to exercise due care, diligence and skill in relation to oversight of financial functions, internal and external audit functions, and risk management. See Charter.

Nomination Committee
The Nomination Committee’s objectives are to make recommendations regarding: the Board’s structure, size, composition, Director remuneration and succession; candidates to fill Board vacancies; fit and proper assessments and non-compliance. See Charter.

The Remuneration and Human Resources Committee
The Remuneration and Human Resources Committee’s objectives include providing advice to the Board in relation to the remuneration, employment conditions, development and performance management of the Chief Executive Officer, and other employment-related matters. Charter update pending.

Investment Committee
The Investment Committee acts in an advisory capacity to the Board and Trustees to assist them in fulfilling their respective responsibilities for the investment of the funds of the Society. See Charter.

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External audit independence

The Board is committed to auditor independence. The Audit Committee is responsible for making recommendations to the Board concerning the appointment of external auditors and their terms of engagement.

Loans to Directors

The Society does not make loans to Directors.


The Rules, Board policies and charters

The Board and its Committees are guided by "The Rules" of the Southern Cross Medical Care Society and a range of other policies and charters:

Download The Rules of the Southern Cross Medical Care Society

Download Board charter

Download Audit committee charter

Download Remuneration committee charter

Download Nomination committee charter

Download Investment committee charter

Download Investment charter of the Trustees

Download Code of conduct

Download Health and safety policy

Download Fit and proper policy

Download Director remuneration policy
 

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